ADOPTED - JUNE 24, 2008

Agenda Item No. 21

 

Introduced by the Law Enforcement and Finance Committees of the:

 

INGHAM COUNTY BOARD OF COMMISSIONERS

 

RESOLUTION TO AMEND THE INGHAM COUNTY

PUBLIC SAFETY RADIO SYSTEM COST PARTICIPATION POLICY

 

RESOLUTION #08-179

 

WHEREAS, the Ingham County Board of Commissioners established a 911 Advisory Committee to advise the Board on 911 Emergency Telephone Services matters; and

 

WHEREAS, the 911 Advisory Committee of the Ingham County Board of Commissioners, recommended an Ingham County Public Safety Radio System Cost Participation Policy for the Ingham County Board of Commissioners to adopt, to serve as a guideline for public safety agencies and other entities to clarify their responsibilities financially and programmatically for participation in the Ingham County Public Safety Radio System; and

 

WHEREAS, the Ingham County Board of Commissioners adopted the “Ingham County Public Safety Radio System Cost Participation Policy” as recommended by the 911 Advisory Committee, with respect to participating entities in the Ingham County Public Safety Radio System through Resolution #07-338; and

 

WHEREAS, the Ingham County Board of Commissioners wants to amend the Policy to add a section to clarify the issue of waiving radio system fees.

 

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts the amendments to the attached “Ingham County Public Safety Radio System Cost Participation Policy” with respect to participating entities in the Ingham County Public Safety Radio System.

 

BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to send a copy of this resolution and policy to all clerks of governmental units in Ingham County as well as all current participating entities.

 

LAW ENFORCEMENT: Yeas:    Holman, Copedge, Celentino, De Leon, Tennis, Schafer

    Nays:  None               Absent:  None     Approved  06/12/08

 

FINANCE:  Yeas:   Grebner, Hertel, Weatherwax-Grant, Celentino, Schor, Dougan

     Nays:  None              Absent:  None        Approved 06/18/08

Attachment to Agenda Item 21

 

 

INGHAM COUNTY PUBLIC SAFETY RADIO SYSTEM COST PARTICIPATION POLICY

 

The Ingham County Board of Commissioners’ policy on financial and programmatic responsibilities for public safety agencies and other entities participation in the Ingham County Public Safety Radio System shall be as follows:

 

Ingham County:

 

1.         Will hold title to and maintain the system infrastructure.  (Towers, antennas, cables,

generators, site maintenance, transmitters, remote receivers, microwave system/T-1 lines,

and other related items).

 

2.         Ingham County will hold title to the frequencies and licenses for the system operation.

 

3.                  System enhancements must be presented to the 911 Advisory Board for their recommendation to the Ingham County Board of Commissioners.

 

4.                  Ingham County will maintain the system infrastructure and require an infrastructure cost sharing arrangement with the participating entities based on an annual fee prorated by the number of mobile and portable radios each agency has on the system. This fee shall be established by resolution of the Ingham County Board of Commissioners and may be changed from time to time by the County by resolution.

 

5.                  Maintenance must be performed by a certified /approved M/A-COM service shop.

 

911 Advisory Committee:

 

1.         The 911 Advisory Committee will make recommendations to the Ingham County Board of Commissioners for any proposed system enhancements.

 

2.         The 911 Advisory Committee will assure that any end user equipment to be purchased by participating entities is compatible to the system and is programmed properly according to established protocols prior to purchase.

 

3.         The 911 Advisory Committee consisting of public safety professionals will continue to advise the Board of Commissioners on 911 emergency dispatch issues related to this “Ingham County Public Safety Radio System Cost Participation Policy” including the adjustment of the infrastructure cost-sharing arrangement based on an annual fee.

 

Participating Entity:

 

1.         Each participating entity shall be responsible for the repair and installation of any future end user equipment purchased or moved from vehicle to vehicle. 

 

2.         Any repair work performed or maintenance contracts for end user equipment must be done by a repair shop approved by both M/A-COM as to certification and the 911 Advisory Committee.

 

 

3.         Any additional end user equipment purchased is the cost responsibility of the participating entity.

 

4.                  The purchase of and programming of any new end user equipment should be approved by the 911 committee prior to purchase.

 

Waiving Radio System Fees:

 

1.         The 911 Advisory Committee will review any requests for waiving fees, on a case by case basis, and make recommendations to the Ingham County Board of Commissioners Law Enforcement and Finance Committees for approval to waive the fees.

 

2.         The recommendation will take into consideration the balance of the participating entity’s public safety mission, the use of the radios for day to day operations, and the principle that participating entity’s  should contribute towards the “Ingham County Public Safety Radio System Cost Participation Policy” infrastructure cost sharing arrangement.